College Policies and Procedures

Policies and Procedures

College procedures lay the groundwork for strategic links between the college mission and our day-to-day operation. They help employees and students understand their roles and responsibilities within predefined limits; set forth a clear and easily understood plan of action; and support overall well-being by eliminating misunderstandings and establishing boundaries. Whenever in doubt, be sure to view elgin.edu/procedures to see all college procedures; visit the Office of the Dean of Student Services and Development; or the Office of Student Life. We have provided links to commonly referenced policies and procedures in this section.

Rights and Privacy Act

For policies and procedures regarding student academic records, please refer to the Student Academic Records Administrative Procedure 4.103.

Evaluation of Credits Earned at Other Institutions

Students who have attended other institutions and who intend to earn a degree or certificate from ECC must have an official transcript from each institution on file in the ECC Admissions Office. After the student declares a major and creates an educational plan with the assistance of an ECC advisor, the student should request a transcript evaluation by completing the request for evaluation of prior educational experience form online at elgin.edu/evaluation. During graduation evaluation, the cumulative grade point average for students earning the Associate in Arts, Associate in Science, Associate in Fine Arts, Associate in Liberal Studies, and Associate in Engineering Science degrees is determined by using all grades received from all courses numbered 100 and above taken at ECC and all grades A-D accepted from other colleges and universities. For students earning the Associate of Applied Science degree or any of the occupational certificates, only the grades received in the courses which apply to the Associate of Applied Science degree or certificate are counted for purposes of determining cumulative grade point average at the time of graduation.

Academic Residency

Academic Residency Requirements Administrative Procedure 1.301

Related Administrative Procedures
Student Credit for Learning Experiences other than Formal Instruction – Administrative Procedure 1.101

Academic Residency Requirement for University Transfer Degrees

A minimum of 15 semester hours in courses numbered 100 and above and must have been achieved at ECC, excluding AP, CLEP, and proficiency credits.

Academic Residency Requirement for Associate of Applied Science Degrees

A minimum of 15 semester hours of coursework that are degree requirements, six of which must also be discipline specific, in courses numbered 100 and above and must have been achieved at ECC, excluding AP, CLEP, and proficiency credits.

Academic Residency Requirement for Certificates

  • One fourth of the curriculum requirements but no less than eight semester hours of credit must have been achieved at ECC. AP, CLEP, and proficiency credits earned at other institutions do not count toward academic residency.
  • Articulated credit earned through the Tech Prep articulated credit program can be included in the calculation of the academic residency requirement. Tech Prep students who earn articulated credit can only earn ECC certificates after matriculating to ECC.
  • If the certificate requires less than eight semester hours, all courses must be completed at ECC or through ECC’s Tech Prep articulated credit program.

Credit for Learning Experiences Other than Formal Instruction

Students who have completed Advanced Placement (AP), The College Level Examination Program (CLEP), or who wish to seek proficiency credit should consult administrative procedure 1.101 Credit for Learning Experiences Other than Formal Instruction at elgin.edu/procedures for additional information.